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Agenda

1. Approval of last minutes
2. Check to-do-list
3. Finances: final account 2006
4. Website
5. Forthcoming projects
6. AOB

1. Approval of last minutes

Suggested corrections: delete the brackets on page 3 (thanks to Simon...) and reformulate "Angela suggests that Tanja..." on page 2.

2. Check to-do-list

Angela has not applied for a new room yet (for costumes, props, etc.). Neither Alexandra nor Angela have made a new inventory yet. Tanja and Cindy volunteer to support Angela with the inventory list.

Matt (in absentia) apologises for not having been able to assemble a list of venues yet. He will do it as soon as possible. Also, the committee is not sure whether he contacted Christiane about joining the Arts Council since she did not attend the meeting.

Regula has not yet contacted all the suggested new members for the Arts Council. Tanja volunteers to ask Alexander Sigrist, as she is a friend of his. Regula will contact Sandro Ilg, Annette Kräuchi, and the participants of the One-Act-Play Evening. Simon suggests that he will inform all the students in his 'Writing Skill' courses. The committee would especially like to fill the position of a PR-manager. The PR-person would be responsible for the Newsletter and the advertisement of events.

Simon informs the committee that he did not do an introductionary text for the website yet, but that he would do it very soon. He also says that the payment of the Hoffmann project is now completed.

Since both Samuel Linder and Matt Kimmich are leaving in summer, there is no one who continues the Film Club. Regula volunteers to ask Sarah Ernie who might be interested in doing the Film Club in the future and Simon will inform his Writing Skill students about this position as well.

Cindy mentions that she had the DVDs of the play burnt, but that she is currently waiting for the artwork to be finished. They should be available in the near future.

The committee agrees that Matt's suggestion during the last meeting (that students should get points for doing the Film Club) will not work out, since the Film Club showings are too infrequent and would not include enough work/discussion in order to receive any points.

3. Finances: final account 2006

Angela presents the final account of 2006. The auditors are currently revising it and Angela was asked to present the account in a new layout (all the gains and expenses are added up so that the final amounts are immediately visible).

The committee realises that there is a problem with the play 'Bedbound': since the committee has never received any bills/information about the expenses, we cannot really see what the sponsored money was used for. In future, one of the terms for giving money to a project will be that the Arts Council receives all the bills/payment slips at the end.

Otherwise, the work of the treasurer is approved and the final account is accepted.

4. Website

Cindy informs the committee about all the updates of the website: there is now a resources tab (which is still empty except for the list of General Advice), an uploaded link for Sleeping Beauty, and three more DVDs will soon be uploaded. Cindy says that the University has agreed to host our site on their server. Also, a Gallery is now on the site and the 'sign-up' for the Newsletter generates an automatic response. Cindy suggests that we should find someone to write another Newsletter for this semester. The committee agrees that this would be a good idea.

5. Forthcoming Projects

• Tanja presents her idea of a 'Drama Group'. She would like to found a kind of society in order to inspire people to do more independent projects. Meetings are planned on a regular basis in connection to social events and discussions; the goal of the society is to have as many events as possible, but to remain on a casual and non-committee-like basis. Tanja has organised a meeting for new members on coming Tuesday and she will inform the committee on how it went
• Another idea of Tanja is the staging of one of her mother's murder-mystery plays. Tanja would like to find people at the University in order to perform the play. She says that she will organise a casting soon (a read-through); the date of the performance, as well as the location, are still unclear. She will soon hand in a proposal for this project

A discussion arises because Simon asks about the status of this 'Drama Group' within the department. The question is whether the Drama Group would be a part of the Arts Council and/or the department, and whether it would use the name 'Instinctive Acts' for its productions. Tanja does not like the idea of using 'Instinctive Acts' since she wants her projects/events to be independent from that name. The committee agrees that the use of 'Instinctive Acts' must remain voluntary, and therefore it suggests that the website is changed in the following way: as an overall title we will have 'Drama Activities' (instead of 'Instinctive Acts'). Underneath, there will be projects with the name 'Instinctive Acts', projects that are part of the Drama Group, and projects that do not attach any name since they are independent. This way, it is guaranteed that anyone who wishes to use the name 'Instinctive Acts' may do so, but that no one who is sponsored by the Arts Council is forced to use it, if they prefer not to. All the members of the committee approve.

• Angela sadly announces that the planned 'Promotion event' has to be postponed to the beginning of October, since none of the venues were available. The advantage of this will be that the event can be promoted as a 'Fresher's/Welcome back party', which, so it is hoped, will attract even more students
• 'Shakespeare on Wheels': although the first meeting was interesting, the person responsible for the organisation is not able to do work on the project at the moment and wishes to postpone it indefinitely
• Lukas Hunziker suggests organising a 'writing competition' (as a kind of substitute for the cancelled competition by Stauffacher); he is currently working on the details and will inform the committee again at a later stage. Another idea would be to simply have a reading of personal works, without competition involved

6. AOB

• In the year 2009 the Arts Council will celebrate its tenth anniversary, so next year the committee will have to start thinking about events connected to this anniversary.
• Professor Senn informs the committee that his farewell lecture will be on 21 June, at 18.15
• Tanja suggests that she sends her proposal by e-mail and we will vote on it by e-mail as well, so that no other meeting will be required for that
• Cindy will cancel the www.instinctiveacts.unibe.ch domain

Minutes: April 30, 2007 by Regula Koenig